Advisory – CY 2023 Obligations of Designated Establishments in the Commercial, Industrial, and Transport Sectors

Advisory on the Reportorial Obligations of DEs

Pursuant to Section 22 of Department Circular No. DC2023-12-00362 , Section 21 of Department No. DC2023-12-00373, and Section 25 of Department Circular No. DC2023-12-00384, this advisory for Designated Establishments (DEs) is hereby issued for the effective implementation of Republic Act No. 11285 or the “Energy Efficiency and Conservation Act” (EEC Act), its Implementing Rules and Regulations (IRR), and related issuances.

1. 1. Submission Deadline
      
      Existing covered DE (those with annual energy consumption of at least 100,000.00 kWh equivalent) shall submit their 2023 Annual Energy Efficiency and Conservation Report (AEECR) and Annual Energy Utilization Report (AEUR) through the DE Online Submission Portal as per MC2020-05-0001 on or before 15 April 2024.

      Newly covered DEs (those with annual energy consumption of less than 100,000.00 kWh equivalent) have until 15 April 2025 to prepare and comply with the DE requirements under the EEC Act, the EEC-IRR, and related issuances. Newly covered DEs are also encouraged to begin submitting reports this year for familiarity. Requests for extension will not be entertained.
      
      

   2. Mandatory Online Submission

• All AEECR, AEUR, and Energy Audit Report submissions must be made through the DE Online Submission Portal at https://de.doe.gov.ph. Reports submitted outside this platform will not be considered compliant with the EEC Act.

• 3. New DE Threshold

• All DEs shall observe the new consumption threshold under DOE Department
  Circulars DC2023-12-0036, DC2023-12-0037, and DC2023-12-0038 (Annex A).
  These issuances may be accessed here https://www.doe.gov.ph/?q=laws-andissuances/department-circular
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• 4. Energy Audits

• • In-House Energy Audit

• • Type 1 DEs may conduct in-house energy audits through their own Certified Energy Auditor (CEA), which will be accepted by the DOE, subject to evaluation.

• • Type 2 and Type 3 DEs may conduct in-house energy audits by their own CEA provided by a validation will be conducted by a DOE Registered or Certified Energy Service Companies (ESCO), CEA, or Firm, Partnership, Corporation,
    or Sole Proprietorship (FPCS). Energy Audit Reports that are validated by an ESCO, CEA, or FPCS shall have a validation certificate which shall include, but not limited to the date of validation, auditor’s name, signature, and certification number, and recommendation that the energy audit report can be submitted to the DOE.

• • Deadline of Submission

• Newly covered DEs have until 15 April 2025 deadline to submit energy audit reports. Existing covered DEs must adhere to energy audit report requirements per DC2023-12-0036, DC2023-12-0037, and DC2023-12-0038. DEs who are already in the contracting phase of their engagements with an ESCO, CEA, or FPCS are allowed to continue their engagements, provided that their energy audit reports shall be submitted before 31 December 2024. (e.g., (a) Type 2 DEs that already contracted the services for a Level 1 Energy Audit or (b) DEs who are complying for the first time with the requirements of the EEC Act and already contracted an ESCO, CEA, or FPCS). All DEs, who are already in the contracting phase, shall send a formal letter to the DOE following the format indicated in Annex B on or before 15 April 2024. Failure to inform will result to the application of the higher energy audit obligation (e.g. Level 2 Energy Audit instead of Level 1 Energy Audit).
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• 5. Energy Efficiency (EE) Practitioner

• • DEs are required to identify and certify their EE Practitioners. DEs with existing CECO that will fall under Type 1, Type 2, and Type 3 based on the new typologies should be endorsed, using the format in Annex B, by their DEs to apply for the reclassification of their certificates. Application for recertification shall be submitted through this link:
    https://bit.ly/Apply_CEM

• All DEs must identify, designate, and certify their EE Practitioners promptly.
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• 6. Determination of Compliance

• • Pending to the issuance of the Department Circular on the visitorial to DEs, the DOE will conduct inspections through the EEC Monitoring Team observing the procedures outlined in Annex C. The EEC Monitoring Team will not request for any payment for the inspection.
    All clarifications or requests for assistance in relation to the foregoing may be coursed through [email protected]. We look forward to the immediate compliance of all concerned in our collective pursuit of energy efficiency and conservation in the country. Thank you.